Caylx Software Data Capture software - right the first time
Capturing data correctly the first time is the key step in keeping data pristine,
and OCR technology is a critical component in achieving this. Modern OCR technology can automatically
read form data and, with error tolerances set very high, can 'read' at near 100% accuracy.
Scalability
Scalable data capture software solutions can greatly reduce cost and operator fatigue. Scalability is
achieved through replication technology so manual data entry can be done at geographically dispersed
keying sites. The keying and verification modules should be deployed to optimize the scope, productivity,
and accuracy of the work performed at manual keying locations.
The Importance of Keying and Verification
Keying and verification modules optimize the scope, productivity, and accuracy of work performed at
manual keying locations. A robust keying module provides a powerful and flexible way to manually validate
unrecognized fields and characters.
To promote keying accuracy, the keying module should use double or triple verification of critical data
fields. If the results from double and triple keying don't match, the data is sent to auditors who are
able to assign specific error codes to erroneously keyed information. The keying module also allows
administrators to monitor productivity at each keying station as well as track overall system performance.
Increased Data Operator Efficiencies
Implementing techniques to enhance operator efficiency makes a distinct difference in heightened
productivity and reduced fatigue. The steps below are sure-fire ways to accomplish both goals.
Modern automated data entry or data capture software tools can eliminate up to 90% of existing forms
processing keystrokes. Advanced keying schemes, when coupled with intelligent recognition, improve
accuracy and significantly reduce operator fatigue.
Organizations can leverage hardware investments by using data capture software to automatically read
information whenever possible. Technology is consistent, doesn't get tired and allows operators to
better focus their energies.
The amount of operator effort needed will depend on the type of form being processed, so clearly
understanding and defining a processing job will simplify operator tasks.
Individual data entry operators have different skills. To keep accuracy and processing speed up, give
those new to the job "easier" keying tasks, like phone numbers and dates. More complex keying tasks,
such as addresses, can be given to more skilled workers.
Forms typically contain more than one kind of text, and data capture can be simplified by using technology
that combines multiple engines to recognize combinations of text types.
Intelligent recognition software improves recognition performance by incorporating custom lookup databases,
rules on field properties, context, and business rules.
Using data capture software tools that allow specification of fields such as the number of digits, range of
values, or specific vocabularies for data lookup increases accuracy and improves operator efficiency.
Form processing that applies logic to data capture software, dictates how information should be entered,
reducing required manual entry.
A well integrated data capture system with forms recognition will pay big dividends. Integrating modern keying
tools for operators will help increase speed and accuracy and sophisticated forms processing and data capture
software that includes OCR technology, intelligent keying schemes and data output manipulation will most
effectively automate forms processing.
Where to Find Out More
Feel free to browse around our website, download some of our whitepapers and success stories, and contact us
- it's as simple as that. We'll be more than happy to help you to make the right information management decision.
For further information contact:
Caylx Software (Pacific) Pty Limited
Address: 14 Narabang Way, Belrose, NSW, 2085
Phone: 02 9986 1....
Fax: 02 9986 1....
Web: www.caylx.com.au
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