Costed Rostering Features for Home Care with CareVision

Effective rostering in aged care is vital to improving the organisation in providing high-quality care to residents while also ensuring the health and wellbeing of its teams. These factors include everything from maintaining the appropriate staff-to-patient ratio to ensuring fairness and that staff skills and qualifications are up to par with the needs and preferences of each care recipient.

One core aspect of maintaining high standards of care in your organisation is ensuring that the rostering team has the right tools to manage and balance team workflows and deliver care to the residents. And in recent years, NSW Health recently developed their Rostering Resource Manual to help health care providers with a high-level guide to better plan and manage rosters that meet clients, staff and organisational needs.

Aged care roster

Though the NSW Health Rostering Manual doesn't directly focus on aged care providers, it is a practical resource to help inform, guide and educate aged care staff to improve rostering in care organisations.

According to the rostering manual, there are several factors to consider when developing rosters within the health and aged care industry. These include:

• Patient needs
• Staff needs
• Organisational needs
• Workforce and skills required to deliver services
• Conformity to relevant legislation
• Workforce availability

Aged Care Rostering on CareVision

When finding the right solution, it's essential to consider all the aspects of aged care rostering; here, we share rostering features in CareVision that can help you in improving your rostering processes

Built-in payroll feature

In a traditional setting, scheduling and payroll are manually processed. But as your organisation hires more support workers, administrative teams and coordinators, having a costing roster is a great way to plan labour costs efficiently.

With a built-in payroll feature, your teams can avoid miscomputation on wages and other payroll errors such as overspending in your organisation. Such as removing the manual work on unexpected leaves, absences or sudden changes in the client's care schedule.

Another advantage of having this feature is to avoid underpayments of support workers in your facility. Incorrect calculations are unintentional, but this may add to the stress of your teams for both administrative processes and your workers.

In CareVision, we have integrated a payroll system to help you improve your payroll processes in your organisation.

Online Scheduling

You'll most likely have support workers working on different schedules in different locations when your organisation grows. With an online-based scheduling platform, you can quickly update schedules and fill up vacant shifts on the go.

Your rostering team will have an overview of your organisation's support work schedule daily, weekly, and monthly basis. This saves time when unforeseen schedule changes occur and avoid missed client appointments.

CareVision has a scheduling management system that lets you manage schedules in real-time where you can easily track client appointments, staff leaves and unexpected changes in care schedules.

Streamline leave management

Planning and managing a staff roster also means including open schedules for employees to take time off. This includes having organisational policies in place, such as how many days notice are required for their annual leaves or what documents they need to prepare.

If you're still manually tracking leave requests using different platforms or on a paper-based system, you'll just lose time getting signatures and could lead to missed leave schedules that your staff deserves.

A fully-equipped costing rostering platform will provide a clear view of leave requests and the affected shifts as well as of all your staff members. Managers can then approve leave without worrying about being short-staffed during the day.

Rostering Tools with Compliance Integration

Besides, a costing roster will help you improve team member management and their compensation. You will also need to note their skills and qualifications to comply with the standards and clients' needs. This is to ensure the safety of your staff and residents; tracking credentials will ensure staff have the required skills and are qualified to assist your clients before they can be part of the rostered employees.

A rostering platform should include notifications on preferred support workers and excluded workers on certain bookings if they don't fit the requirement.

With CareVision, the rostering team will be able to view preferred staff for each booking and exclude staff based on their skills and qualifications. This will help your team filter out members who are not certified to work on service and maintain the delivery of quality service for your residents.

Using aged care costing rostering software

And as the use of technology increases in the way we deliver care to the elderly, using aged care rostering software will transform the way you roster for your teams. With CareVision's Rostering Software, you can save time and money and improve your organisation's rostering management and productivity. You'll no longer have to spend hours discussing shift schedules with your managers and coordinators or work on a manual spreadsheet and ultimately be able to focus on providing care both for your clients and your staff.

Costed Rostering with CareVision

We want to assist you in improving costed rostering in your organisation and provide better scheduling and payroll processes for your teams.

With CareVision, you can efficiently work on your rostering needs and workforce management software that supports the aged care workforce. If you want to know more about improving your rostering management, get in touch with the CareVision team at www.carevision.com.